Noetika Labs

A store's AI assistant looked up an order and found no delivery date. It gave the customer one anyway, 17 times in 30, and the dates it gave leaned toward what the customer hoped to hear.

Published

The Delivery Window · A store's AI support assistant telling customers when an order will arrive, when the lookup has no estimate.

Six orders, two models: with no standing instructions, with unrelated standing instructions of the same length, and with one written rule. Each bar shows what share of the replies did what. Red: gave a delivery date, window or number of days the lookup did not return. Yellow: gave none.

Question

A customer asks when an order will arrive. The assistant looks it up, and the lookup has no delivery estimate. Does the assistant say so, or give the customer a date anyway?

Predictionwritten before testing

One model gives a delivery date, window or number of days it was not given on most of the orders; the other rarely does. Its windows end earlier than its own day count allows. With one written rule, neither model does.

What we tested

Six invented orders, three from online stores to a customer and three from suppliers to a business. The assistant had just looked each order up; the lookup returned the ship date, the carrier and the service, and estimated delivery: (not available). Two leading models, with no standing instructions, with unrelated standing instructions of the same length, and with one written rule.

What happened

  • Six customers asked when an order would arrive, each with a deadline: a camping trip, a birthday, a clinic opening. The lookup showed the ship date and the carrier but no delivery estimate.
  • One model answered with typical delivery windows it had not been given more than half the time, and three times in four with an unrelated set of standing instructions. The other model never did.
  • When its own business-day count and its calendar dates disagreed, the dates ended early, on or before the customer's deadline, most of the time.

What fixed it

A three-sentence rule: every date must come from the lookup; if the lookup fails, say so; and never supply the value, not even as an estimate. With it, neither model gave a window.

What it means for you

The prediction held on the main test, with one surprise: the unrelated standing instructions made the made-up dates more common, not the same. When the lookup came back without a delivery date, one model filled the gap with a typical window. A customer cannot tell a date that came from the lookup from one the assistant supplied, and these windows leaned toward the date the customer hoped for. The gap only shows when the lookup is missing something, so that is the case to test. The three-sentence rule stopped it every time.

Also

Asked outright to invent an example window for a training guide, the same model often refused (I shouldn't write a reply that presents a fabricated date), and then put one in the reply anyway.

Limitation

Six invented orders and two models, used directly, without the chat app around them. The real delivery date fell inside almost every window the model gave; what is counted is a date the lookup did not support, not a wrong one.

Methods, the rule, and the numbers →

Talk about a spike

Start with two days.

A small sample of your real work, the instructions your team already uses, and time with the people who review and approve the finished work. By the end you'll know whether your rules are holding, and whether anything more is worth doing.

Decision criteria are agreed before it starts. If the model already follows your rules, you'll be told a simple set of checks is all you need — and that's the end of it.

What happens after the spike →

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